Process for the Professional Development Funding Application
Timeframe: This new process will be on the fiscal quarter system and applications are due 6 weeks prior to the beginning of the quarter.
Due Dates FY22:
Q1: June 4th
Q2: Aug 18th
Q3: Nov 17th
Q4: Feb 16th
The Committee will meet the following Wednesday to approve/disapprove applications. New applications will be sent out for the following quarter shortly there after.
Process: Faculty and Staff will be emailed unique links to the funding application each quarter. This unique link will allow for the automatic save and retention of their application data and will be accessible for 3 months. Once Faculty and Staff submit their application, their supervisors will be automatically sent an email with a link that will allow for applications to be reviewed and signed for approval. The Committee advises against making any bookings until your application has been approved.
Guidelines: Funding is intended to develop an individual’s professional and/or academic goals and encompasses attending conferences, workshops, events, seminars, and the pursuit of Continuing Education credits.
Appeals: Faculty and staff members can fill out an Appeals Form for further consideration up to 2 weeks from the date the application was denied. Applications that did not meet the deadline and directions will not be considered for review. It is recommended that there be some cost/priority change between your initial application and your appeal. The form will be attached to your confirmation email after the completion of your application. The Professional Development Committee can hold an emergency meeting to review the appeal and either approve or deny it.
Feedback Form: Completing the Feedback form is a requirement to be eligible for funding in the following quarters. This form should be completed preferably after your event or by the end of each quarter that funding for an event was used. If funding will be needed in back-to-back quarters then this form needs to be completed as soon as possible as application approvals are discussed the following Wednesday of the quarter’s due date. The link to it will be provided in the confirmation and invite emails for the Funding Application and its completion will be a part of the rubric used by the committee when approving or disapproving applications.
Staff Council Funding: There is funding available for staff through Staff Council and the application form will present this information first. Staff will then have a choice if they still need additional funding from the library and can continue through the funding application. There will also be a document submission field to attach the Staff Council Funding Application so the committee will have it available for our records and be able to keep track if staff have already used those funds or if they are still at their disposal. Staff are to complete the Staff Funding Application and then attach it to the Professional Development Funding Application and send to their supervisor. Once approved, Brittnee Robinson will send all Staff Funding Applications off together. Staff Funding is broken into 2 six month periods, from Jan-June and from July-Dec, and so in that window, staff would have the availability of those funds.
If your application was approved: You will receive an email notifying you that your application, or portions of it, will be funded. A link will be provided in this email for you to submit the necessary documents for your event. You can also use the link provided here.
Library faculty may not use professional development money to pay for personal memberships to professional organizations.