All travel expenses should be reported within 10 days of trip end. At 45 days, the 45 Day Exception Form must be completed. Per IRS regulations, travel reimbursed after 60 days becomes taxable income. After 90 days, travel is no longer reimbursable. This includes travel taken over winter and summer breaks, which may be reported here.
Since January, we have had a spike in travel requiring the exception form, becoming taxable income, and a few that were not reimbursable. Please be aware that instructional travel (Schools of Education and Nursing) and travel for teaching in Macon/Warner Robins should be submitted monthly. If you have any questions, please don't hesitate to call Accounting Services at 478-445-1178.